Clinical Finance Data Foundation

The system of record for clinical trial finance

Every trial generates a wealth of financial data — CTAs, protocols, EDC feeds, CRO contracts, and invoices — in PDFs, workbooks, and systems that don't speak to one another. Auxilius turns those fragmented documents into a structured, auditable clinical finance sub-ledger: the deterministic data foundation that powers every workflow, feeds your data lake, and grounds every AI answer in a number you can trace.

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The Problem

Your ERP knows six numbers.
Your trials generate millions.

Your ERP was never built to manage the complexity of clinical trials. The result: Data in silos, external workbooks, manual mapping everywhere - and no single source of truth for your clinical trial spend.

  • Granularity mismatch
    The ERP records spend at the account, department, and PO level. Trial operations, vendor oversight, and reporting need it by vendor, site, visit, and activity. Those two levels of detail don't reconcile — so the gap gets filled by hand.
    1
  • Gap between clinical and financial systems
    Enrollment, visits, and site activity live in clinical systems. Budgets, accruals, and payments live in finance. Nothing reconciles the two automatically.
    2
  • No structured data at the level that matters
    So critical workflows stay manual (stuck in spreadsheets), and trial- and portfolio-level intelligence is out of reach.
    3
You have a wealth of trial data you can't put to work — because there's no system of record structuring it.

Auxilius is the sub-ledger for your clinical trial spend.

Auxilius is the deterministic, auditable layer that sits between your source documents and everything you do with them — ingesting the data trapped across your trials, harmonizing it into a single structured model, and activating it across every workflow, report, and AI query that depends on it. And because every trial's actuals flow back into the foundation, the data from your last study actively informs the next.

How It Works

From fragmented documents to structured sub-ledger data.

Auxilius takes the raw material of every trial — contracts, protocols, EDC, payments, invoices — and turns it into one governed data foundation, ready to work wherever your team needs it.

01 · Ingest Source Documentation

Your trial's financial record — captured in one place, automatically.

Auxilius ingests the documents and data that describe your trials, wherever they live: site contracts, protocols and amendments, EDC feeds, CRO contracts, payment reports, and invoices from your ERP — across current and historic studies. No homegrown trackers, no manual re-keying, no waiting on ClinOps for a data pull.

Structured ingestion from EDC, CTMS, and CRO exports
Bidirectional ERP sync — invoices & POs in, journal entries out
One place for the fragmented record of every trial
02 · Harmonize

Your data, mapped and reconciled across every system.

The same procedure shows up three different ways across three different systems. Multiply that by every vendor, site, and amendment on every trial, and reconciling it by hand becomes impossible. Auxilius maps and reconciles all your disparate data — deterministically and auditably — on a proprietary clinical finance foundation built over years of trial data.

Ontologies — how trial events become financial objects
Taxonomies — procedures, cost categories, activities
Entity & version resolution — CTA amendments, vendor variants, protocol revisions
03 · PUT YOUR DATA TO WORK

The power of your data, in context.

Once your clinical finance data is structured, it stops being something you have to maintain and starts working for you — across budgeting, planning, close, and vendor & site management, with insight at every step.

LTD investigator spend calculations

Calculate LTD investigator expenses directly using EDC visit data and CTA terms — traceable to a transaction, not a CRO summary.

In Investigator Spend Intelligence

Historical benchmarking

Every closed study becomes a benchmark. Plan your next study from what your trials actually cost, by indication, phase, or geography.

In Planning & Forecasting

Scenario modeling & variance analysis

Model what-if scenarios in minutes and spot what's driving a variance the moment it emerges — grounded in live clinical drivers.

In Planning & Forecasting

Side-by-side expense source comparison

Compare vendor reporting to EDC-derived actuals so your team can exercise judgment and hold vendors accountable.

In R&D Accruals & Close

Change order & amendment management

Upload a change order or protocol amendment and analyze impacts on your budget before updating your model.

In Planning & Forecasting

Audit-ready traceability

Every figure traces to a source document, with an exportable audit package and full change history behind it.

In R&D Accruals & Close
Enterprise Data Asset

Your largest cost center, finally a structured data asset.

You've invested heavily in turning your enterprise data into a structured, governed asset. But your single largest cost center, clinical R&D finance, is the one domain still living in disconnected files and manual exports. Auxilius makes it a first-class layer of your enterprise data estate: structured, governed, and AI-ready, sitting alongside the rest of your data rather than siloed off from it.

The Human Layer

A foundation built by experts — decision by decision.

Our clinical finance ontology and trial-level taxonomies weren't generated by a model or bought off a shelf. They were built by domain experts encoding tens of thousands of judgment calls about how clinical trial finance actually works. This accumulated expertise is what makes your data useful and trustworthy the moment you use it.

Give clinical finance its system of record.

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