Accurate, defensible R&D accruals, without the 50-tab workbook.
Auxilius replaces your manual R&D close processes with an integrated platform for accurate accruals and compliant workflows - whether you have one trial or one hundred.
Numbers you can defend.
Processes that scale.
Less workbook prep, more financial insight.
Auxilius automates data ingestion and workbook prep, then delivers the insight behind your numbers. Your team is then free to exercise judgement, analyze variances, and anticipate changes.
Compliant by design, audit-ready by default.
From documented approval workflows to an auto-generated audit package, Auxilius builds the processes and controls your auditors expect directly into your R&D close.
Accurate accruals – at any scale or complexity.
Every part of our integrated platform is built to scale with your portfolio, whether you have 5 trials or 55.
Everything you need for an accurate, automated, audit-ready close.
From automated data ingestion to exportable journal entries – capabilities purpose-built for the complexity of clinical accounting.
Multi-source data ingestion
Auxilius integrates all the data needed to calculate your accrual – including invoices and POs from your ERP, EDC feeds, and CRO budget grids – no manual pulling or mapping of data needed.
Close checklist and approval workflows
Manage your clinical close with a structured and compliant checklist, with preparer and reviewer roles built-in.
Variance and flux analyses
Compare vendor-reported costs against your own actuals and flag large accrual shifts so there are no surprises when you close the month.
Investigator expense estimation
Calculate life-to-date expenses directly from trial activity and contracted costs using Auxilius Investigator Spend Intelligence.
CNF management
Account for out-of-scope costs before a change order is finalized - then reconcile automatically once it is.
Journal entry export
Export journal entries pre-configured to your GL, with all inputs documented in an auto-generated audit package.
A flexible support model to meet you where you are
“The Auxilius team was like having an auditor on the inside”
Every Auxilius customer receives dedicated support from our 20-person operations team that includes clinical data specialists and clinical trial veterans. Whether you prefer a self-service model or fully managed service, the team is there for every step of the way.
- Dedicated technical accounting lead to oversee platform implementation
- Business and data analysts to support data mapping, ingestion, and QA
- Unlimited help desk support and access to Auxilius training library with 90+ user guides
Governance
Frequently Asked Questions
At its core, Auxilius replaces the manual close workbook with a purpose-built clinical trial subledger. It builds your budget from CRO budget grids, site contracts, and change orders, estimates actuals each period using your ERP and EDC data, and automates invoice netting, change order processing, and expense source comparison. A structured close checklist with preparer and reviewer workflows keeps your close process consistent and controlled.
There are three ways that data gets into the Auxilius system efficiently and effectively: (1) Data integrations, (2) Fully-automated file transfers with auto-mapping, and (3) Direct file uploads with built-in QA/QC with an Auxilius business analyst per Auxilius SOC1 controls. These data integration and ingestion capabilities eliminate the need for manual entry and QA that’s typically associated with manual cost tracking.
Auxilius doesn't replace your ERP. Instead, it works alongside it as a subledger for your clinical trial spend. ERPs are great for corporate-level spend but were never designed for the nuance, complexity, and detail of clinical trial finance. Auxilius replaces the manual processes and complicated Excel models that are often built and maintained alongside an ERPs to mode clinical spend, integrating with all major ERPs to pull in invoices for accrual calculations and producing pre-configured CSV files to post journal entries.
No. Auxilius can support whatever accounting methodology you and your auditor are comfortable with for each expense category. Auxilius also surfaces multiple expense sources side by side (vendor estimate, internal forecast, evidence-based estimate) so your team can compare and exercise judgment when you’re booking expenses.
While organizations can use a variety of methods to estimate investigator costs, a majority of Auxilius clients us an evidence-based estimate from Auxilius Investigator Intelligence; Auxilius Investigator Intelligence takes contracted costs (CTAs), protocols, and trial activity data (EDC) data to develop an independent estimate of a trial’s investigator costs. This evidence-based estimate can then be used to determine accrual and prepaid positions for investigator costs.
Auditors love it! Auxilius was purpose-built with auditability in mind and with direct auditor input from day one. All Big Four firms are represented across our customer base, which includes 404A and 404B filers. Increased traceability, built-in controls, and auto-generated audit-ready documentation all support cleaner, more straightforward audits. SOC 1 and SOC 2 Type 2 reports are also available off the shelf.
Yes! Many of our clients also manage their CMC budgets in Auxilius.
Discover a new approach to clinical trial financial management
